FileCloud 20.2: Protecting, tracking and controlling sensitive documents after distribution

The lines between our personal and professional lives are blurring, and it’s becoming more difficult to maintain control over confidential information as the world searches for ways to maintain security in a remote work environment.

That’s why FileCloud put security at the forefront of FileCloud 20.2, the latest version of its enterprise product. FileCloud offers new levels of privacy and productivity, bringing advanced digital rights management into the platform and eliminating the need for a separate DRM solution.

FileCloud builds in security for remote workers from the beginning. Files are protected with one of the highest encryption levels available, and access can be restricted at any time, even after the document has been shared. The FileCloud Secure Document Viewer prevents any unauthorized user from seeing, sharing or copying the data.

“The security features travel with the document at all times, even after distribution,” said Madhan Kanagavel, FileCloud’s founder and CEO. “With remote work putting a greater demand on security, you need confidence that your company’s trade secrets remain secret.”

Secure collaboration for remote teams

Secure collaboration for remote teams has become more important than ever. The shift to remote work has created new data security threats for businesses of every size. The 2020 State of Data Security Report published by software-recommendation company Getapp found that “limited security for remote workers is the single most common vulnerability businesses are facing today.”

Digital collaboration has brought new challenges to highly sensitive documents like contracts, customer lists or earnings reports. In the past, companies could bring people into a secure conference room and control the distribution of private information. But with companies meeting virtually, they’re struggling to bring that same level of physical security to a digital world.

FileCloud protects confidential files against unsolicited viewing with a restricted viewing mode. Users will only see the part of the document they are allowed to; all other sections will be restricted from view.

Additional document sections will be revealed as the user scrolls. Plus, to maximize your document security, the Screenshot Protection feature prevents recipients from taking screenshots of important documents.

Every detail of FileCloud was crafted to protect a company’s digital documents—reports, contracts, training materials, research—from illegal redistribution and copying. FileCloud creates an encrypted document container that supports multiple file formats, including Microsoft Office files, PDFs and images.

The single encrypted container can hold multiple types of files, eliminating the need to create multiple containers. Users can then share the container via email or FileCloud, and recipients then need to enter an access key to access it. FileCloud verifies the user access key to provide access to shared documents.

FileCloud announces complete CCPA compliance support

FileCloud, a cloud-agnostic enterprise file sync and sharing platform, announced complete California Consumer Privacy Act (CCPA) compliance support. The private cloud enterprise file sharing platform simplifies compliance for businesses of all sizes, including across public and private cloud deployments.

The CCPA is one of the strictest user rights and data privacy laws enacted in the United States, but it’s not just the tech giants that will be affected. Any business that collects the personal data of at least 50,000 consumers will be subject to this regulation. This equates to less than 150 users each day.

CCPA comes on the heels of Europe’s General Data Protection Regulation (GDPR), a major data protection and privacy act that went into effect in 2018. For violating GDPR regulations, British Airways was hit with a $230 million fine in a data breach that affected 500,000 people, and Marriott is facing a $123 million fine for exposing more than 339 million guest records.

To adequately protect the personal details of users, companies must know what data they have, how it’s processed, and where it resides. This enables them to set up suitable security measures that are compliant with the new regulations.

While it is easy to find and protect personally identifiable information (PII) when it’s stored as structured data in databases, it’s much harder to find unstructured PII stored in documents, presentations and other files within a business.

FileCloud helps to find PII stored in documents and automatically categorize them as sensitive or non-sensitive (Smart Classification) using built-in metadata and Smart DLP (Data Leak Protection) capabilities.

“Less than 10 percent of businesses recently said they were not ready—and have no plans to be ready—for the CCPA deadline. That’s a dangerous position to take,” said Madhan Kanagavel, CEO at FileCloud.

“FileCloud can immediately help organizations protect their ever-growing unstructured data, get businesses ready for the new law and avoid thousands of dollars in penalties.”

EFSS platform automates CCPA’s right to know, delete, opt-out and equal service provisions

FileCloud provides a set of easy-to-use features to help organizations meet CCPA compliance:

  • A right to know what personal information a business has about them: FileCloud allows an organization’s data protection officer (DPO) or administrator to search for user PII across all file content and activity logs.
  • A right to delete personal information that a business collected from them: FileCloud allows administrators to delete or anonymize all user data, including any traces in FileCloud access logs.
  • A right to opt-out of the sale of personal information about them: FileCloud offers privacy settings to ask for explicit consent from users while accessing, viewing or downloading files from FileCloud.

“Companies and businesses should realize by now how extensive the impact of CCPA will be,” Kanagavel said. “They should start preparing right away to become compliant. Otherwise, they risk damaging their reputation, lawsuits, fines, and the loss of customers. Compliance was one of the key aspects we had in mind when designing FileCloud.”